Administrative Assistant – St. Polycarp Church, Stanton, CA

Process checks through e-check scanner

  • Log pledge payments into daily cash log and database(s) e.g. PDS, Razors Edge
  • Send monthly reports to PDS Admin from Credit Card Processor (Vanco)
  • Follow-up Credit Card/EFT decline transactions
  • Follow-up with Donors regarding changes/updates to pledges
  • Send Thank you/Donor acknowledgement Letters for pledges
  • Create and send monthly statements for parish based pledges, e.g Capital Campaign
  • Coordinate the initial PSA bulk mailing
  • Send the bulletin editor updated numbers for publication
  • Compile a weekly Master Log and Summary Log of all received payments
  • Occasionally help with translating English to Spanish
  • Create and send Invoices
  • Prepare checks through Quickbooks, and mailing checks after signed and processed through CashPro
  • Input Payroll Journal Entry into Quickbooks
  • Prepare bulk mailing, as needed.
  • Occasionally cover the Front Desk; answering phones, assisting visitors, sorting mail, etc.
  • Additional duties as assigned

Click here to see full job description.

To apply:  Please submit resume and cover letter to: David Vellanoweth |


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